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The Blog/Virtual Assistants/How to Become a Virtual Assistant

How to Become a Virtual Assistant

Friday, November 25, 2022

If you're thinking of becoming a virtual assistant, chances are you're looking for a way to make money from home. Virtual assistants work remotely, so you can work around your schedule. And, as a virtual assistant, you'll be able to offer high-level administrative, technical, or creative services. This is a great opportunity for those who are want work at home or those start a small business on the side. It's also a great opportunity for those who are looking for a low-commitment side job. You can work when you want and give as much or as little of your time as you want. You'll need to be detail-oriented and have a great knowledge of word, excel, and other software. You'll also need to be able to handle a variety of tasks and have great customer service skills.

What Does a Virtual Office Assistant Do Every Day?

A virtual office assistant is a professional who provides administrative, secretarial or sometimes creative support to clients from a remote location. Virtual office assistants typically work from home or from a co-working space, using their own computers and equipment. They communicate with clients over the phone, email, video conferencing, instant messaging or other online tools.

Most virtual office assistants are independent contractors, which means they are self-employed and work on a per-project or per-task basis. Some work for companies that provide virtual office help services. These companies usually have a team of virtual office assistants who are assigned to specific clients.

Virtual office assistants perform a wide variety of tasks, including scheduling appointments, managing calendars, making travel arrangements, preparing expense reports, handling customer inquiries, researching information, transcribing dictation, writing reports and documents, creating presentations, and performing data entry. They may also provide customer service, technical support, telemarketing and sales assistance.

What Services Does a Virtual Assistant Provide?

Social Media

A social media manager is a professional who helps businesses grow and engage with their customers and followers online. A social media manager has experience with a variety of social media platforms, and they know how to use each one to achieve the goals of their clients. If you’re interested in becoming a social media manager, here are a few tips to get started.
1. Get experience with social media. This may seem like an obvious first step, but it’s important to have a solid understanding of how social media works before you can start managing it for others. Be sure to create profiles on a variety of platforms and experiment with different content and strategies.
2. Find a niche. Once you’ve got a handle on social media, it’s time to start thinking about which businesses you’d like to work with. Do you have a passion for fashion? Or maybe you’re a foodie who loves to share recipes and restaurant recommendations. Whatever your interests, there’s likely a business out there that would love to have your social media expertise.
3. Create a portfolio. Once you’ve identified a few businesses you’d like to work with, it’s time to start putting together a portfolio of your work. This will give potential clients a chance to see what you’re capable of and will help them decide if you’re the right fit for their needs. Be sure to include a mix of content, from blog posts and photos to infographics and videos.
4. Stay up to date. Social media is always changing, so it’s important to stay on top of the latest trends and technologies. This will not only make you a more valuable asset to your clients, but it will also help you stand out from other virtual assistants..

picture of a computer screen with a Wordpress blog on the screen


There are many ways to become a virtual assistant, but one of the most popular and effective ways is to start a blog. By starting a blog, you can share your experiences, tips, and advice with others who want to become a virtual assistant. Besides, you can also use your blog to promote your virtual assistant business.

There are a few things you should keep in mind when starting a blog. First, make sure that your blog is professional and informative. Secondly, be sure to update your blog regularly so that your readers can always get the latest information. Finally, promote your blog through social media and other online channels to get the most exposure possible.


An e-commerce VA assists you with the product research and suggests the products the a client can add to their web store. They can also do market research. e-commerce VAs can also sift through websites to collect helpful information for clients. E-commerce VAs should know how to use popular e-commerce platforms and software. They are also experts in social media marketing and can help you drive traffic to your website.

General Administrative

A General Administrative Virtual Assistant is a freelance professional who provides administrative support to clients. A General Administrative VA handles tasks such as scheduling appointments, managing correspondence, preparing reports, and handling customer inquiries.

There are a few basic steps to becoming a General Administrative Virtual Assistant. The first is to have strong administrative skills. This includes being organized, detail oriented, and able to manage multiple tasks simultaneously. The second is to be proficient in using computers and common business software programs. Finally, it is helpful to have good communication skills and be able to work independently.

Content Production

This position is responsible for creating, improving, and maintaining content to achieve a client's business goals. These responsibilities include conducting keyword research, writing content, improving website copy, and more. To be successful in this role, you should be able to write compelling copy and handle projects quickly and efficiently. Ultimately, you will help clients to grow their online presence and ensure customer engagement.


A finance virtual assistant is someone who provides administrative, bookkeeping, and financial support to clients. This type of assistant is in high demand by small business owners and entrepreneurs who need assistance with the day-to-day financial tasks of running a business but don’t have the time or resources to do everything themselves.

If you’re interested in becoming a finance virtual assistant, there are a few things you need to know. First, you should be good with numbers and be comfortable with financial software. You should also be detail-oriented and able to handle multiple tasks simultaneously.

infographic with 6 steps listed in the blog on how to become a virtual assistant

How to Get Started as a Virtual Assistant

1. Focus on Your Offer
What services can you provide as a virtual assistant? Start by making a list of all the tasks you’re willing to do, and then narrow it down to the top 3-5 services that you feel most confident about. It’s important to focus on a few key offerings so you can really hone your skills and become an expert at them.

Next, you need to decide what services you’re going to offer and what you’re going to charge for those services. If you aren't sure what is a reasonable price you can look at resumes for Virtual Assistants who are doing the same work as you. If you do not know any Virtual Assistants yourself, you can search Upwork or Fiverr to research competitive salaries. You can choose a variety of ways to be paid by your clients too. You can choose hourly work, or packages your services into weekly or monthly retainers (blocks of hours).

After you have decided on your pricing, you also need to create a resume and cover letter that highlight your skills and experience. You can use a service like My Perfect Resume to help write your resume and cover letter.

This is also a good time to decide if you are going to work-from-home, your office, or somewhere else. Once you decide be sure you have a reliable high-speed internet connection. Not having access to a stable connection will impair your ability to deliver services or products to your clients.

weekly planner with and someone writing plans on the planner

2. Set Up Your Business the Right Way With An LLC or Sole Proprietorship
There are a few key things to do when setting up your virtual assistant business in order to make it run smoothly and be successful. First, you'll need to choose the business structure that makes the most sense for you. You can either set up an LLC or a sole proprietorship. Both have their pros and cons, so it's important to weigh your options and decide which one is right for you. If you're not sure which business structure to choose, you can always consult with a business attorney.

Once you've chosen your business structure, you'll need to set up a business bank account. This will help you keep your personal and business finances separate, which is important for both legal and tax purposes. You'll also need to get a business credit card to help you with business expenses.

Finally, you'll need to set up some systems and processes to help you run your business efficiently. This includes things like creating a contract, a client onboarding process, setting up a system for invoicing and payments, and creating standard operating procedures for your business.

     Contracts - You will need that your clients will sign when they want to start working with you. Signing a contract that you both agree to is binding and will help to avoid any legal issues that may come up later on. If you aren't sure how to write a contact to provide to a client, you can use these templates to get you started.

     Client Onboarding Process - After you and your client have signed the contract you can now send your first invoice for payment and begin the onboarding process. Many virtual assistants use a CRM software to automate the process of payment and onboarding. Some of the more popular sites are Dubsado, 17Hats, and Honey Book. Each software has its pros and cons so pick the one that you find easiest to use.

The CRM softwares make it easy to draft contracts, proposals and invoices for each client as well as house your notes and client information. You can even set up a client onboarding workflow to streamline the entire process. This is a fantastic organizational tool that every virtual assistant should have.

3. Create a Website and Social Media Presence
You need a virtual assistant business website and social media presence to market your services, attract clients and build your brand. Your website should be professional, simple and easy to navigate. Include an About page that introduces you, your services and your business. Be sure to include testimonials, a blog and a contact form.

Use social media to find virtual assistant jobs and connect with potential clients. Use hashtags to market your business on Twitter, Facebook, and LinkedIn. Get Certified - While there is no official certification for virtual assistants, consider taking some courses to show potential clients that you are knowledgeable and professional.

While there is no official certification for virtual assistants, consider taking some courses to show potential clients that you are knowledgeable and professional. Join a Professional Association - Connect with other virtual assistants by joining a professional association, such as the International Virtual Assistants Association. This is a great way to network and learn more about the industry.

4. Find Friends In Your Niche
When you first start out as a virtual assistant, it can be helpful to find other VAs in your niche. This way, you can share tips, tricks, and advice with each other. You can also use each other as a sounding board when you have ideas or need help with something. There are many Virtual Assistant Facebook groups that you can join to start building relationships with other like-minded people.

5. Make Your Clients Happy & Ask for Feedback
One of the best ways to get more virtual assistant work is to make your clients happy and ask for feedback. Keep in mind that your client is the boss and your goal is to make their life easier. This means going above and beyond what is expected, being proactive and always communicating clearly. Be sure to get feedback from your clients after each project so you can learn what they liked and what they didn’t. This will help you improve your services and land more clients.

a computer, pen and clipboard with a paper on it with words "My Resume"

How to Find Virtual Assistant Jobs

You can find Virtual Assistants jobs in newspapers, job boards, and several sites online. I have listed a couple of the sites I typically use below.

1. Flexjobs
2. Fiverr
3. Upwork
4. LinkedIn
5. Facebook Groups

Virtual Assistant Salary: How Much Do Virtual Assistants Make?

There is a lot of flexibility when it comes to being a virtual assistant. You can set your own hours and work as much or as little as you want. The pay is also very decent, with most virtual assistants making between $15 and $25 per hour. To be a virtual assistant, you will need to be extremely organized and have excellent communication skills. You will also need to be proficient in a variety of computer programs and be able to handle a variety of tasks. If you have these skills and are looking for a flexible and well-paying job, then virtual assistant may be the perfect career for you!

Where Do I Find Training?

A person pointing to a computer screen

There are a ton of trainings out there for virtual assistants as well as coaches who will provide you with guidance on how to become a virtual assistant and set up your business. In my opinion, the best way to train is to become an expert on specific tasks. These tasks should be ones that set you on fire to do too.

Once you have chosen the specific tasks you like to do you can then search training sites like Udemy or Coursera. They offer a lot of low-cost training and certificates that you can attach to your resume as proof of your training and expertise in the services you provide.

Here is a list of training topics you should consider taking:

  • ​ Using excel spreadsheets
  • ​Content Marketing for Facebook
  • ​Facebook Group Management
  • ​Content Marketing for YouTube
  • ​Content Marketing for Instagram
  • ​Graphic Design
  • ​ Email Marketing
  • ​Content Marketing
  • ​Google G Suite (docs, calendar, sheets, etc)

You can also look for training courses created by virtual assistants on LinkedIn and Facebook. I have seen several courses on how to become a virtual assistant on Facebook. Many of these courses are offered inside Facebook groups. If you do a search inside Facebook for virtual assistants you should find a lot of groups to join. Request to join them and once you get access check the announcements for any information the group owner may offer for training.

What type of training would you like to take? Email me and let me know I would be happy to recommend one to you.

I would like to wish you luck and prosperity on your journey to becoming a virtual assistant. This job has provided me with the ability to start my own business as a freelancer and earn a full time income while working part time hours. My best advice for you is to learn digital marketing and develop a set of specialized skills that you love doing. Then provide these skills to a certain market of people (this is called a niche). Do not get discouraged when looking for clients, while you are marketing to them keep working on your skills. You will be indispensable to the right person!


Hi, I Am Val Kuikman

CEO Of Scale and Flow

I am an Integrator and COO of an online Marketing Company. I have over 20 years of experience in building systems and processes that have scaled businesses quickly. 

I have also run public events and charities as well as receiving state certified accreditation for Policies and Procedures.

I started as a Virtual Assistant and have done all the things in a business. I now help others to build, scale and earn income in their own businesses. 

Book A Strategy session And Get Started On Your Journey To Becoming A Highly profitable business owner!

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